There are various ways to create a PDF file using Acrobat. Generate a PDF quickly by using menu commands, dragging-and-dropping files onto the Acrobat application icon, or converting clipboard data. In the Open dialog box, select the file that you want to convert. You can browse all file types or select a specific type from the Files Of Type drop-down menu. Optionally, click Settings to change the conversion options if you're converting an image file to PDF.
The options available vary depending on the file type. Note : The Settings button is unavailable if you choose All Files as the file type or if no conversion settings are available for the selected file type.
Depending on the type of file being converted, the authoring application opens automatically, or a progress dialog box appears. If the file is in an unsupported format, a message appears, telling you that the file cannot be converted to PDF.
This method is best for small, simple files, such as small image files and plain text files, when the balance between file size and output quality is not important. You can use this technique with many other types of files, but you cannot adjust any conversion settings during the process. Drag the file icons onto the Acrobat application icon. Or Windows only drag the files into the open Acrobat window. All of these files must be available to users who want to search the index. Click Options , select any advanced options you want to apply to your index, and click OK.
To add more folders, repeat this step. Any folder nested under an included folder will also be included in the indexing process. You can add folders from multiple servers or disk drives, as long as you do not plan to move the index or any items in the document collection. Click OK and repeat, as needed. Review your selections. To edit the list of folders to be included or excluded, select the folder you want to change and click Remove.
Click Build , and then specify the location for the index file. Click Save , and then:. The options and folder selections remain intact. You can click Open Index select the partially finished index, and revise it. If long path names are truncated in the Include These Directories and Exclude These Subdirectories options, hold the pointer over each ellipsis Do Not Include Numbers. Select this option to exclude all numbers that appear in the document text from the index.
Excluding numbers can significantly reduce the size of an index, making searches faster. Select this option if your collection includes PDFs created before Acrobat 2. Acrobat 2. When this option is not selected, a message appears when you search documents that have changed since the most recent index build.
Custom Properties. Use this option to include custom document properties in the index; only custom document properties that already exist in the PDFs you index are indexed. Type the property, make a selection from the Type menu, and then click Add.
These properties appear as a search option in the Search PDF window's additional criteria pop-up menus when you search the resulting index. For example, if you enter the custom property Document Name and choose the string property from the Type menu, a user searching the index can then search within the custom property by selecting Document Name from the Use These Additional Criteria menu. Use this option to include custom XMP fields.
The custom XMP fields are indexed and appear in the additional criteria pop-up menus to be searchable in the selected indexes. Use to exclude specific words maximum from the index search results. Type the word, click Add, and repeat as needed. A stop word can contain up to characters and is case sensitive.
Structure Tags. Use this option to make specific leaf-element tag nodes searchable in documents that have a tagged logical structure. To apply these settings globally to any index you create, you can change the default settings for custom fields, stop words, and tags in the Catalog panel of the Preferences dialog box. It is often a good idea to create a separate ReadMe file and put it in the folder with the index.
This ReadMe file can give people details about your index, such as:. A list of the folders containing documents included in a LAN-based index, or a list of the documents included in a disk-based index. You might also include a brief description of the contents of each folder or document.
If a catalog has an especially large number of documents, consider including a table that shows the values assigned to each document. The table can be part of your ReadMe file or a separate document. While you are developing the index, you can use the table to maintain consistency. Locate and select the index definition file PDX for the index, and click Open. If the index was created with Acrobat 5. In the Index Definition dialog box, make any changes you want, and then click the function you want Acrobat to perform:.
Creates a new IDX file with the existing information, and updates it by adding new entries and marking changed or outdated entries as invalid. If you make a large number of changes, or use this option repeatedly instead of creating a new index, search times may increase. To avoid this step, plan on inserting pages to the end of a PDF, building the document from front to back in sequence.
This approach places the tags for the content after the tags for the title page. Essentially, they are large pieces of empty tag tree sections.
These redundant tags increase the file size of the document, slow down screen readers, and can cause screen readers to give confusing results. For best results, make tagging the last step in the conversion process. Use Acrobat Pro to delete the tags of deleted pages from the tag tree. For more information, see Create merged PDFs. Acrobat Pro, Acrobat Standard. Use one of these applications to open untagged or tagged PDF forms except PDF forms that are created from Adobe Designer to add fillable form fields, such as text boxes, check boxes, and buttons.
Add descriptions to form fields, tag untagged forms, set the set tab order, manipulate tags, and perform the other PDF accessibility tasks. Authoring applications. Use the forms tools in Acrobat Pro to add fillable form fields. Moreover, if you tag the form during conversion to PDF, the authoring application can generate inappropriate tags for the text labels of the form fields. In a complex form, for example, the text labels for all the fields can run together into a single line.
Such reading order problems can require time-consuming work in Acrobat Pro to split the labels apart. In this case, producing an untagged PDF form from the authoring application is sometimes the better course. You can then use the Forms tools in Acrobat Pro to add fillable form fields before you tag the entire document.
Some forms are straightforward enough that you can produce a tagged PDF from the authoring application. Then perform light touch-up in Acrobat Pro after you add the fillable form fields. Forms tend to have relatively complex layouts compared to documents that have a simple, single-column structure. The success that an application has in analyzing and tagging a form depends largely on the original formatting and layout of a document, and the types of fields that it uses.
When you design a form, include headings, instructions, and fields in which users are to enter data. At a minimum, give each field a label. Also add special instructions for fields that need them. Use graphics tools to draw lines and boxes. Adding descriptions to form fields enables screen readers to identify the fields to users.
Users hear the description read aloud when they tab to the field. Write descriptions that are terse but complete. The tab order for form fields enables people with disabilities to use a keyboard to move from field to field in a logical order. You can test the tab order of a form by using the following keyboard commands:. This tool also enables you to fix any reading order problems of the text labels for the form fields.
For example, you may need to split merged lines of fields into individual fields. Legal Notices Online Privacy Policy. User Guide Cancel. Workflow for creating accessible PDFs. At a high level, the process of creating accessible PDFs consists of a few basic stages:.
Consider accessibility before you convert a document to PDF. As needed, add fillable form fields and descriptions, and set the tab order.
0コメント